Export Food to USA

Cool Cargo to USA

Export food to the US

Export food and drinks samples to the USA with Cool Cargo UK, we can assist you to export small food samples within the FDA guideline please see below:-


The United States is an attractive market for many UK food and drink manufacturers, the US is very strict and has different legislation and requirements, exporting to the USA can be a daunting task. The USA Public Health Security and Bioterrorism Preparedness and Response Act of 2002 (the Bioterrorism Act) directs the Food and Drug Administration (FDA), as the food regulatory agency of the Department of Health and Human Services, to take additional steps to protect the public from a threatened or actual terrorist attack on the U.S. food supply and other food-related emergencies.

Which food Exports, imports to the US are covered by the regulations?

All manufactured food and drink samples for human or animal consumption shipped to the US by business customers, from countries all over the world including the United Kingdom, will be subject to Prior Notice being obtained before the item can be accepted for shipping.

The only exemptions are food made by an individual at home sent as a personal gift to an individual in the USA, and a manufactured item sent by a private individual to a private individual. All Business shippers must comply with the legislation.

FDA Legislation

In 2002 the United States Food & Drug Administration (FDA) informed all parcel and cargo carriers that as from 12th August 2004, they were going to start strictly enforcing the legislation which was put into effect in December 2003. This impacted all business customers exporting food items to the USA. Coo Cargo UK recommends that customers read information within this web page.

The key change since its introduction is that all business customers must comply with the FDA ruling, or face parcels being returned to sender at sender expense or destroyed. Please note this Legislation does not apply to private individuals.


What do I need to do before I can ship food or drink samples to the US?

You must obtain a prior notification reference number from the US Food and Drugs Administration (FDA) which can be obtained electronically from www.access.fda.gov and then this number must be written on your letterheaded commercial invoice and packing list for US customs declaration.

The information that the FDA requires is straightforward and includes; details of the manufacturer (from the label or food packaging), details of the sender, details of the intended recipient in the US, date of posting, name of carrier (e.g Cool Cargo UK). The FDA estimates that a reply with your unique reference number should take no longer than 30 minutes.


The FDA Prior Notice facility is available 24 hours a day, 7 days a week and is free of charge. Failure to comply with these regulations either by not providing a prior notice reference number or proving an inaccurate description of the food being sent, will result in the packages being returned to sender or destroyed.

If you would like to know more about these regulations, you can contact the FDA at www.fda.gov


Importing Food into the United States: A Step by Step Guide

  1. Register Your Facility with the U.S. Food and Drug Administration.

  2. Designate a U.S. Food Agent to handle your U.S. Communications.

  3. Obtain all Required Permits.

  4. Understand the FDA Requirements for Your Food Product.

  5. Make Sure Your Product is Labelled correctly and appropriately.

Sample Packaging Guide


To ensure your food samples arrive promptly and without any damage, here are  are some basic and simple packaging rules you can follow:

  • Whenever you send a frozen or chilled sample food or Pharma, especially one containing fragile items, it is best to use a polystyrene box with secure closure, with Frozen or Chilled Ice or Gel pack in a new double-corrugated cardboard box for the outer packaging.

  • Wrap each item individually in bubble-wrap and fill any remaining space left in the box with left-over bubble wrap, newspaper or foam.

  • Seal the box with plenty of packaging tape and secure all flaps and seams with layer of Packaging tape.

  • Clearly display the packaging labels and make sure each item is clearly listed on the shipping invoice. This will avoid your goods being delayed at customs.

Perishables by Air Freight to United States Of America from UK

Shipping Perishables food samples by Air Cargo to USA; New York, Chicago, Miami, Los Angeles, Dallas, Denver, Allentown (pa), Albuquerque (nm), Augusta (ga, Albany (NY), anchorage (AK), Atlanta (ga), Austin (TX), Hartford (CT), Birmingham (al), Nashville (TN), Boise, Boston (ma), Brownsville (TX), baton rouge (la), Burlington, Vermont, buffalo , Burbank, Baltimore (md), Columbia (SC), Charleston (SC), cedar rapids (IA), Cleveland (oh), Charlotte (NC), Columbus(oh), Colorado spring (co), Cincinnati (oh), Daytona beach, Dayton (oh), Denver (co), Dallas (), des (IA), Detroit (mi), Paso), fort (TX), Falls (), Spokane (was), grand rapids, Greensboro (NC, Greenville (SC), great falls, Honolulu, Huntsville, Washington (dc, Houston (TX), Wichita (KS), Indianapolis (in), Jacksonville (flu), new York city (NY), las Vegas (NV), loss Angeles, Lexington, little rock, Lincoln, Laredo, Orlando, Memphis, Philadelphia, Tulsa from UK, Air cargo shipments of perishable goods such as dairy produce ( Milk, Cheese, Icecream) , meats, seafood require careful handling. our cool chain solution's are tailor-made to meet the exact export requirements needed for all types of perishable goods to USA from UK.

So No FDA prior Notice, Do Not Send your shipment.

Temperature controlled shipping from UK to USA: -

Alabama, Alaska, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, Florida, Georgia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Hampshire, New Jersey, New Mexico, New York,North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, Washington, West Virginia, Wisconsin, Wyoming.